We will be operating all processes in accordance with the government’s Covid-19 procedures. We will review these protocols as and when government guidance changes.
In order to protect your children we are following the government Protective measures for holiday and after-school clubs, and other out-of-school settings during the coronavirus (COVID-19) outbreak (Updated 14 June 2021): https://www.gov.uk/government/publications/protective-measures-for- holiday-or-after-school-clubs-and-other-out-of-school-settings-for-children-during-the-coronavirus- covid-19-outbreak
Hopefully none of this will occur but we are obliged to remind you that anyone who is unwell with Covid-19 symptoms (a high temperature, a new continuous cough, or a loss or change to your sense of smell or taste), must book an NHS PCR test and self-isolate until they know that the result of the test is negative. Other members of their household (including any siblings) must self-isolate if a member of their household is symptomatic and is waiting for the result of an NHS PCR test. Lateral flow tests may not be used by those who are symptomatic: www.gov.uk/government/publications/covid-19-stay-at-home-guidance/stay-at-home-guidance-for- households-with-possible-coronavirus-covid-19-infection
Anyone who becomes unwell with Covid-19 symptoms during the summer school day we will ask them to report to the Medical Centre. S/he will be sent home with you and required to self-isolate and obtain a test. The results of the test should be emailed to email@example.com.
If your child tests positive please email firstname.lastname@example.org immediately. This email address is monitored out of hours. In the unfortunate situation of a positive test, we will identify the close contacts. This will include any small groups in which your child has been working indoors and may include those who they have travelled with in any minibus according to the direction of the local health authority. We will contact you via the emergency number if this occurs during the day and ask that you come to collect your child as soon as possible.
If the positive test is declared to us out of hours and we are able to trace close contacts that evening or weekend, we will also contact you via the emergency number. All other families of children on the Summer School on that week will be contacted via email. Please monitor the email account you used to make the booking.
If one of our staff has to self-isolate and we cannot continue to run the course we will place all the children into our multi-sport programme for the day and will inform you by email. If you wish to collect your child early you are welcome. For the remainder of the week of the course we will continue to offer multi-sport as the default activity in such circumstances. We will refund the price difference (child care voucher permitting) at a later date once we have managed the immediate situation. If you would prefer to withdraw your child from the Summer School instead we will understand and will issue a full refund for card payments and a full refund for all child care voucher payments where it is possible.
Anyone who is identified as a close contact of a positive case, either by the school (in conjunction with the local authority) or by NHS Test and Trace must self-isolate and follow the guidance below. A negative test during the self-isolation period does not negate the legal requirement to self-isolate. Please see:
www.gov.uk/government/publications/guidance-for-contacts-of-people-with-possible-or-confirmed- coronavirus-covid-19-infection-who-do-not-live-with-the-person/guidance-for-contacts-of-people- with-possible-or-confirmed-coronavirus-covid-19-infection-who-do-not-live-with-the-person
Travel Quarantine: Applicable quarantine arrangements here must be followed by participants returning from overseas.
Lateral Flow Tests: we ask that all children aged 11 and over take 2 lateral flow tests every week that they are attending Summer School and report the results via the NHS website. If you need to report a positive test please do so https://www.gov.uk/order-coronavirus-rapid-lateral-flow-tests.
Sanitising: for everyone’s safety we will provide sanitising stations around the site including at the entrance. We will promote the ‘catch it, bin it, kill it’ approach. We will also ensure the site is regularly cleaned.
Our staff: will use face-coverings in locations, particularly indoors, where social distancing is not possible, for example when moving around in corridors and communal areas. We will follow the protocol of ‘hands, face, space, ventilation’.
Ventilation and space: Where courses need to operate indoors, we will make sure that ventilation is good and we have made provision such that where groups are larger, especially over 15, that two rooms are available for use or that the room is notably large e.g. the performance space in our ‘loft’.
We have provided covered space outside which can be used for some courses and also for lunch
Group working: For courses where small-group work is essential such as laboratory-based courses, children will be working in groups of no more than three. We will keep a note of these groupings, which will remain the same all week. If contact-tracing needs to be applied because of an identified case, we will need to request that all in that grouping self-isolates.
Seating plans: The courses themselves will be ‘bubbles’. For indoor courses we will use a seating plans which children will need to stick to throughout the week.
Face-coverings: All children age 11+ should bring a mask for use indoors in ‘common’ areas e.g. the lunch queue and on minibuses. We will endeavour to make as much use of our outdoor space as possible for lunch as well as for courses where group-work is essential. As in the government guidance, please note that “face coverings are no longer recommended for staff in classrooms”. If children wish to wear a face covering they are welcome to do so.
Minibus / taxi travel: all children aged 11+ will be required to wear a face covering when travelling on minibus or in a taxi. Specific arrangements about this travel can be found below in the practical information section.
Gathering on site: We ask that parents / carers don’t congregate on site more than is necessary for drop off and pick up.